Invoice processing
Invoices entered, matched and reconciled
Sales invoices out on time, supplier invoices matched against the order and the delivery, and exceptions on your desk instead of buried. This is the process that quietly decides your cash position.
Receive
- Sales and purchase invoices
Match
- Coded, matched, reconciled
Post
- Posted, ready for payment
What invoice processing covers
Both directions, with matching and exception handling built in.
- Sales invoice preparation and issue from your data
- Purchase invoice entry into your accounting system
- Matching invoices against purchase orders and delivery notes
- Coding to the correct account and cost centre
- Receivables follow-up support and ageing
- Payables scheduling support and supplier statement reconciliation
Who needs it
- Businesses invoicing late and collecting later
- Companies paying supplier invoices twice, or not at all
- Finance teams buried in keying rather than reviewing
- Businesses with no reliable receivables ageing
- Anyone whose supplier statements never reconcile
What Starliks handles
The controls applied to each invoice.
- Checking the invoice is complete and legitimate
- Matching against purchase order and delivery note
- Verifying quantities, prices and totals
- Coding to the correct account and cost centre
- Entering into your accounting system
- Flagging mismatches and duplicates as exceptions
- Preparing sales invoices from your delivery or job data
- Maintaining the receivables ageing
- Preparing collection call lists for follow-up
- Reconciling supplier statements to the ledger
- Preparing the payment run schedule for your approval
- Reporting volumes, exceptions and ageing monthly
What you provide
- Access to the accounting system or an agreed file route
- Your chart of accounts and coding rules
- Purchase orders and delivery notes where matching applies
- Approval limits and who approves what
- Your payment run schedule
What you get out of it
- Sales invoices out on the day they should be
- Duplicate and mismatched supplier invoices caught
- A receivables ageing you can act on
- Supplier statements that reconcile
- Finance staff reviewing instead of keying
- Fewer month-end surprises
Frequently asked questions
Do you approve payments?
No. We prepare, match, code and schedule. Approval and payment stay with your authorised staff, and the approval limits go into the scope.
Can you chase overdue customers?
Yes. Collection follow-up calls can be handled by the call centre team using the ageing we maintain, which is a common combined arrangement.
Which accounting systems do you work with?
Common Sri Lankan and international small business packages. Tell us what you run and we will confirm before quoting.
How do you handle a mismatch?
It is flagged as an exception with the invoice, the order and the delivery note attached, so whoever decides has everything in front of them.
Is this the same as bookkeeping?
It overlaps. Full bookkeeping and management accounts are available under other services; this page covers invoice-level processing and matching.
Get an invoice processing quote
Tell us your monthly invoice volumes, both sales and purchase, and what system you use.
How old is your oldest unreconciled supplier statement?
Ask for a quotation on invoice processing and matching.