Data entry
Data entry that is actually checked
Keying is easy. Keying accurately, in a consistent format, every day, with exceptions flagged rather than guessed, is the part most businesses struggle to sustain internally.
Capture
- Scanned forms, PDFs, handwriting
Validate
- Standardise, check against rules
Deliver
- Clean data, in your format
What data entry covers
Structured data of almost any kind, into almost any destination.
- Keying from scanned documents, PDFs, forms or handwriting
- Entry directly into your system, spreadsheet or database
- Data cleansing: duplicates, formatting, spelling, standardisation
- Validation against rules you define
- Merging and reconciling lists from different sources
- Backlog clearance as a one-off project
Who needs it
- Businesses with a backlog nobody will ever clear
- Teams keying data after hours to keep up
- Companies whose master data has three versions of every customer
- Anyone paying skilled staff to do typing
- Businesses with a seasonal peak they cannot staff for
What Starliks handles
How the work is actually done.
- Working to a written specification you approve
- Standardising names, addresses, codes and formats
- Validating against rules and reference lists
- Flagging anything ambiguous as an exception
- Second-eye checking on the agreed sample or field set
- Delivering in the exact format your system expects
- Keeping a log of exceptions and how each was resolved
- Reporting volume, turnaround and error rate monthly
- Handling peaks without a change in turnaround
- Keeping source documents confidential
- Returning or destroying source files as agreed
- Suggesting rule changes when the same exception recurs
What you provide
- Sample documents or files
- The destination format or system access
- Field definitions and validation rules
- Who resolves exceptions
- Expected monthly volume and any peaks
What you get out of it
- Skilled staff off the keyboard and back on their real job
- A consistent format instead of five people's habits
- Backlogs cleared without overtime
- A measured error rate rather than an assumed one
- Peaks absorbed without hiring
- Master data you can finally trust
Frequently asked questions
How accurate is the output?
The standard is agreed in the specification, along with how it is checked. Second-eye review is applied to the sample or field set you specify, and the error rate is reported monthly.
Can you enter directly into our system?
Yes, where you provide appropriate access. Otherwise we deliver a file in the exact import format your system expects.
Can you read handwritten forms?
In most cases yes, depending on legibility. Send us a sample and we will tell you honestly before quoting.
How do you price data entry?
Usually per record, per document or per month depending on how variable the work is. Send a sample and a volume and we will propose the cleanest basis.
What happens to our source documents?
They are used only for your work, access is limited to the assigned team, and they are returned or destroyed as agreed in the scope.
Get a data entry quote
Send a sample and a monthly volume and we will come back with a price per record or per month.
How big is the backlog?
A backlog clearance project is a good way to test whether outsourcing works for you.